RULES AND REGULATIONS FOR STUDENTS

(w.e.f. 1st July 2018)

Admissions

  1. Admissions are given on a first come first served basis and are subject to availability of seats. Admission is only confirmed on full payment of administrative, tuition and library fees. Students must submit a copy of a valid identity card (Aadhaar, passport etc.) with proof of address at the time of admission.
  2. Admission forms must be signed by a parent or a legal guardian in the case of minors (below 18yrs). Students need to come in person to the office for AF Pune student ID cards to be issued. A photograph will be taken through our software for the above purpose.
  3. The Alliance Française reserves the right to reject any application without assigning reason.
  4. Courses will run subject to a minimum number of participants. The Alliance Française reserves the right to cancel a class with fewer than 15 students registered.
  5. Administrative, tuition, library, digital platform fees and class schedules are subject to change without prior notice.
  6. Students are expected to contact the office for information regarding the date of commencement of a course in which they have registered. The Alliance Française de Pune will not be liable for classes missed by students.
  7. The Alliance Française will refund the entire course fee if a class is cancelled on account of insufficient registrations or if the start date is delayed by more than two weeks and the student does not wish to pursue the course. No other refunds are given.

 

Admissions into higher levels

  1. Students from other institutes and students joining after a break of more than six months are welcome to join directly into our higher levels.  However, they will need to take an access test before being given admission. The objective of the access test is to ascertain whether the student possesses the required competencies to be able to directly enter the desired level of study and to cope with the course.
  2. Access tests are held once a week, on Thursdays, and may be held more often during the admission period. Students must register for an access test by filling in a form and paying the relevant access test fee.
  3. The results of the access test will be valid for a period of one month only and students are therefore encouraged to take it only before they wish to register for a class.
  4. Students enrolled in a class at the AF Pune, within the last six months, are not permitted to take an access test in lieu of their final evaluation.

 

Fees and Transfers

  1. Course fees include administrative, tuition, digital platform, library fees, textbooks and GST as applicable. DELF DALF exam registration fees are not included and will have to be paid separately during the Exam registration period.
  2. Administrative fees, once paid, are valid for a period of one year from the date of admission into a course. Students who enroll in successive courses will have to pay administrative fees once again, if they register for a course after expiry of this one year period.
  3. Library membership and access to the digital platform MonAlliance is valid from the date of commencement of a course to the end of the course.
  4. Fees are to be paid in full, by cheque, demand draft in favour of Alliance Française de Poona, debit/credit card. Extra cheque bounced charges will be applicable on returned cheques. Fees are inclusive of GST.
  5. For online payments by direct bank transfer, please refer to the protocol and conditions available on our website. Noncompliance of the same will render an admission invalid.
  6. Course fees are not refundable and are not transferable to a third person or to any other Alliance Française in India or the world.

 

  1. Transfer of Batch

Transfers from one batch to another are not encouraged. In exceptional cases, students may apply for a transfer from one timing to another, within the same session, or from full time courses to weekend batches or vice versa. Such a transfer becomes effective only after a written application has been submitted to the office, approval of the transfer by the Management, payment of the relevant Transfer of Batch Fee and payment of any extra amount on account of an increase in admission, tuition, library fee, books or GST or a difference in the number of hours or rates over weekends. No extra amount will be refunded to the student. Such transfers will be authorized subject to availability of seats in the desired batch. The Alliance Française de Pune reserves the right to refuse such a transfer.

 

  1. Transfer of Session
  • Full course fees may be transferred only once and to the session immediately following the session in which the student has enrolled if a written application is made before the commencement of the course. Such a transfer becomes effective only after presentation of the original receipt, approval of the transfer by the Management and payment of the relevant Transfer of Session Fees.
  • A written application requesting a transfer along with supporting documents to justify the reason for the transfer request must be submitted to the Front Office. Transfers are only given to the session immediately following the session into which admission has been taken. Once the transfer is approved, the student must fill out the transfer form and make the relevant payment in order for the transfer to be processed. The student must select the class and timing into which he wishes to be transferred immediately and is expected to keep himself or herself informed about the commencement of classes.
  • The Alliance Française does not guarantee the commencement of any class at any level at the preferred timings of the student in the session to which the fees are transferred. The student will have to choose between available batches in the session to which fees have been transferred or forfeit the amount of the credit.
  • Admissions are on a first come first served basis and are subject to the availability of seats. The above amount will not be refunded nor transferred to another session should the student fail to complete the admission procedure on time and fail to get a seat in the batch of his/her choice. In the event of the same, the amount stands forfeited.
  • The Alliance Française de Pune will not reserve seats for such transfer cases or inform students of upcoming sessions.
  • Transfer of session students will have to pay any extra amount on account of an increase in administrative, tuition, digital platform or library fees, GST or a difference in the number of hours or rates over weekends. No extra amount will be refunded to the student. The Alliance Française de Pune reserves the right to reject any transfer of session application.

 

  1. Part Transfer of Fees
  • Transfers of sessions are not given after the commencement of the class. In exceptional cases such as grave illnesses, accidents or unforeseen emergencies, and at the discretion of the management, part of the fees may be transferred to the session immediately following the session in which the student has enrolled if an application is made before 50% of the course is completed. No application for transfer of fees will be accepted after 50% of the course is completed.  Any transfer becomes effective only after presentation of the original receipt, approval of the transfer application by the Management and payment of the relevant Transfer of Session Fees.
  • The student will only receive credit for the balance number of hours of the course, commencing from the date on which the written transfer application request is submitted to Front Office and not from the date on which he or she stopped attending classes or informed the teacher.
  • A written application requesting a transfer along with supporting documents to justify the reason for the transfer request must be submitted to the Front Office. Once the transfer is approved, the student must fill out the transfer form and make the relevant payment in order for the transfer to be processed. The student must select the class and timing into which he wishes to be transferred immediately and is expected to keep himself or herself informed about the commencement of classes. Fees may only be transferred into the session immediately following the session into which admission has been taken.
  • Transfer of session students will have to pay any extra amount on account of an increase in administrative, tuition, digital platform and library fees, GST or a difference in the number of hours or rates over weekends. No extra amount will be refunded to the student.
  • The Alliance Française does not guarantee the commencement of any class at any level at the preferred timings of the student in the session to which the fees are transferred. The student will have to choose between available batches in the session to which fees have been transferred or forfeit the amount of the credit.
  • The Alliance Française de Pune will not reserve seats for such transfer cases or inform students of upcoming sessions.
  • Admissions are on a first come first served basis. The above amount will not be refunded nor transferred to another session should the student fail to complete the admission procedure on time and fail to get a seat in the batch of his/her choice. In the event of the same, the amount stands forfeited.
  • The Alliance Française de Pune reserves the right to reject any transfer of session application.

 

  1. Concessions
  • Students who do not pass a level and wish to repeat the level are given a concession of 50% in the course fees provided they register in the session immediately following the session in which they did not pass. This benefit is applicable only to students who have attended a minimum of 80% of the course and have taken all internal and final exams. This benefit is not extended to subsequent sessions.
  • Alliance Française students are given a discounted rate for the DELF/DALF exams for a maximum of six months (with respect to the month in which the DELF Exams are scheduled).

 

Classes

  1. Only the person registered for the class is allowed to attend, no substitute by another person is allowed.
  2. Students must bring along their course receipt and valid identity card on the first day of class. For the purposes of verification, our staff may request students to provide proof of identity. The Alliance Française will issue ID cards to students at the time of admission provided the student is present at the time of admission. Students who enroll online or through third parties are expected to collect their books and ID cards from the Front Office before the commencement of their course.  Students are expected to carry their ID cards while at the Alliance Française and present the same for verification if necessary.
  3. Students should handle with care all equipment and facilities provided by the AFP, and are liable to pay for any damage caused.
  4. Students are prohibited from entering and using classrooms for any purpose outside of class hours and from switching on or using the computers, projectors, smartboards and air conditioners in the classrooms in the absence of the teacher.
  5. Eating of breakfast, lunch or snacks in classrooms is strictly prohibited as is hanging around in corridors or in the staircase. Students are welcome to wait in the seating area provided for this purpose on the ground level.
  6. Alliance Française de Pune and its management shall not be held responsible for any damages, losses or injuries during the course of study at the said French Language and Cultural Centre.
  7. Students are expected to attend classes regularly and to be punctual. No make-up classes will be provided in case of absenteeism, regardless of the reason. Private classes may be requested in case of absence and will be charged accordingly.
  8. Mobile phones are to be switched off or kept in silent mode during classes. Students are not allowed to answer phone calls or return messages during class hours except in the case of emergencies.
  9. Classes may be cancelled and class time may be reduced up to four hours due to unexpected contingencies.
  10. The Alliance Française reserves the right to change faculty at any point during the course due to unexpected and unavoidable circumstances.
  11. Any concern regarding classes should be addressed to the Course Director in writing
  12. Internal tests are conducted at regular intervals during the course and a final oral and written exam is conducted at the end of the course. Students are regularly tested on four competencies: oral and written comprehension and oral and written expression. The dates of all evaluations are fixed in advance by the professors and advance intimation is given to the students. No re-test will be conducted in the case of students missing the internal tests and the final exam.
  13. Students who wish to continue into a higher level must obtain a minimum of 50% in the final results computed at the end of the course and a minimum of 8 on 25 in each competency, in the final exam.  40% weightage is given to internal tests and 60% to the end of term exam.
  14. Courses may include a significant number of online assignments on our digital learning platform “MonAlliance”. Students are expected to complete the modules within the stipulated time as these are an integral part of the course curriculum and are meant to enhance the learning program. Students who do not have access to a computer or Internet may reserve a slot in the library to complete their weekly modules.
  15. An attestation is issued on demand to students at the end of the course and after the declaration of results. Students must fill in an application form for the same at the Front Office and may collect their attestations within ten days.
  16. At the end of their course, students will be requested to fill up an online questionnaire on survey monkey to give their feedback about their learning experience at the AF Pune. Such feedback is indispensable and essential for us to improve the quality of our services.

 

Library and cultural Activities

  1. Access to the library is reserved for students, members of the Alliance Française and of the library, holding valid ID cards. Students become members of the library by default, once they enroll in a class. Such membership automatically expires at the end of the course. Students who do not wish to continue into higher levels but wish to use the library facilities, may do so by paying the relevant library membership fees.
  2. Students shall adhere to all the Rules and Regulations of the Library failing which they may be denied access to the same.
  3. Students who do not return books on time will not be issued new books and will be denied access to library facilities or admission into higher levels until they return the same.
  4. Students will have to reimburse the cost of books, magazines, and comics, DVDs or CDs lost or damaged by them.
  5. Students are entitled and encouraged to attend all our cultural events and will receive a regular newsletter regarding the same.